| 1. | GENERAL |
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| In order to expedite the publication and distribution of the monthly NAAMSA new vehicle sales statistics, NAAMSA members and other reporting agencies are asked to observe the following arrangements for the submission of manufacturer's monthly new vehicle sales data. |
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| 1.1 | Detailed monthly new vehicle sales input data should be submitted direct to NAAMSA's data processing service provider, Response Group Trendline |
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| Response Group Trendline |
Response Group Trendline |
| P O Box 32013 |
No. 5, 8th Avenue |
| Summerstrand, P.E., 6019 |
Summerstrand |
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PORT ELIZABETH, 6001 |
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| Attention: Mr Allin Padayachee |
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| Email: |
allin@rgt.co.za |
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| Telephone number : |
(041) 503-8800 |
| Telefax number : |
(041) 503-8850 |
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| 1.2 | Preferably the sales
return data should be sent to Response Group Trendline via electronic
file transfer (FTP), email or by fax.
The deadline for submission of new vehicles sales data to Response Group
Trendline is determined by NAAMSA but should be as soon, as practically
possible, after the submission of new vehicle sales data to NAAMSA for
purposes of the monthly advance release flash report.
For more information on submission of data for the advance release flash report, please see section 2 of this guide.
Click here for a list of close-off dates for advanced sales data. |
| 2. | NEW VEHICLE SALES REPORTING REQUIREMENTS |
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| The following reporting requirements should please be observed in compiling monthly new vehicles sales data. |
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| 2.1 | SALES FIGURES |
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| Sales figures should cover
the sales of each make and model during the preceding calendar month.
If however this leaves insufficient time for the returns to be completed
and sent in to reach Response Group Trendline by the close-off on a
specific date, the data should be supplied as near to the end of the month
as possible to enable this to be done.
NAAMSA's offices will continue to issue to members and subscribers by email,
details of new passenger car sales and new commercial vehicle sales in
respect of the preceding month. |
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| 2.2 | AREAS |
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| Importantly, sales must
be reported as having been made in the NAAMSA licensing district where the
vehicle is to be registered for use and NOT where the actual sale took place, if
the sale is in another area.
Please note that NAAMSA Licensing Districts are demarcated (mapped) according to the HSRC Municipal District region.
Franchise holders are asked to impress on their distributors the necessity
for complying strictly with this requirement.
Sales in the various regions must please be recorded against the codes
provided in sections 3 and 4 of this guide. |
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| 2.3 | STANDARD LAYOUT |
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| For details pleas see section 6 of this guide. |
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| 2.4 | GOVERNMENT SALES |
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| Sales recorded in this
column should be confined to sales made against an official Government
purchase order, and to vehicles which will bear a Government, Provincial
or other special number.
The code for Government
sales is GTR for South Africa.. See section 4 for government codes for other SACU countries.
Tender sales should be reported as Government.
Sales of specialised
military vehicles must not be included in NAAMSA's sales returns.
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| 2.5 | SINGLE UNIT SALES |
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| This column is intended for
the recording of retail sales registrations resulting from sales made
direct by the franchise holder to diplomats and other privileged buyers
(other than Government) and for vehicles supplied to the reporting
manufacturers' executives or diverted to company fleets, including
vehicles leased to company employees. The code for single units is
SIN. All staff, company allowance/finance, pool cars, prototypes
and company fleet vehicles should be reported as SINGLE UNITS = SIN. |
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| 2.6 | RENTAL SALES |
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| With all members now
reporting sales to rental companies (e.g. Budget, Imperial, Avis),
sales to a rental company should be recorded under this heading.
Importantly,
irrespective of whether vehicles are supplied to rental companies direct
by the manufacturer or via dealers - all sales to rental companies must be
reported and reflected under the heading "RLR" for South Africa.
See section 4 for rental codes for other SACU countries. |
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| 2.7 | EXPORT SALES |
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| All NAAMSA members must report export sales. Members should please note that sales
into SACU countries do not constitute
exports and should be treated as domestic in the sense that these appear
under the appropriate SACU area coding as per section 4 of this guide. Importantly, exports of
vehicles to other countries should be reported by using the
appropriate codes available in section 3 of this guide. |
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| 2.8 | POSTAL CODE |
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| All NAAMSA members must report the Postal Code of the buyer of the vehicle. |
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| 2.9 | BUYER PROFILE |
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| All NAAMSA members must report the following Buyer information - Birth date, Gender and Race. The Method of Finance must also be provided. Click here for the NAAMSA retail sales reporting template. |
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| 2.10 | TRADE USE |
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| All NAAMSA members must report the Trade Use for Commercial vehicles. Click here for the NAAMSA retail sales reporting template. Click here for the TRADE USE codes. |
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| 2.11 | VEHICLE SPECIFICATIONS |
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| Ensure that RGT is also on your Media Distribution list when specifications are released to the media for the first time. Please note, RGT will not make the specifications available until informed by the OEM or the vehicle is launched. |
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| 2.12 | DEADLINE FOR SUBMISSION OF RETURNS |
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| The deadline for the
submission of sales data for the advance release report is normally 12h00
on the 1st working day of the month
following that to which they relate, the deadline for the submission of sales data for the interim (mid-month) release report is normally 12h00 on the 15th day of the month and the deadline for submission of
sales data in full detail is 12h00 on the 4th working day of the month
and all franchiseholders must please ensure that their returns are
delivered in good time to reach Response Group Trendline. A reminder will be emailed to all members 1 day prior the interim (mid-month) deadline date to enter the volumes. Click here for a list of close-off dates for advanced sales data. |
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| 2.13 | AUTOPULSE SUBSCRIPTIONS AND DETAILS OF ADVANCE FLASH REPORT SERVICE FOR SUBSCRIBERS |
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| Sales are compiled and
published on a monthly and annual basis for the information of and use by
NAAMSA members and subscribers. Complimentary copies are made
available to the media and other organisations which do not use them
for commercial purposes. The said statistics are normally sent to subscribers
on or about the 10th business day of each month.
To meet the needs of the
motor vehicle trade and industry, NAAMSA provides an advance release
flash report service which sets out the national sales of passenger cars and
commercial vehicles by respective manufacturer and vehicle type. The
advance release flash report service has proved particularly useful to those
companies which require urgent details of the national sales of new
vehicles by manufacturer and vehicle type.
Details of NAAMSA new
vehicle sales reporting service and annual subscriptions can be found
at this page. |
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| Any further inquiries regarding
the procedural requirements and/or reporting format of the NAAMSA sales
statistics should please be directed to the NAAMSA offices:
N A A M S A
P O Box 40611
ARCADIA
0007
Telephone :
(012) 323-2980/1
Fax :
(012) 326-3232
e-mail :
naamsa@iafrica.com
N.M.W. VERMEULEN
DIRECTOR |
